What determines the amount per tyre model
The costs for the digital tyre passport are usually not calculated per company or per order, but per tyre model: each unique model with its own specifications receives its own passport with its own set of data. How much that costs depends on three things: how much data is already available, how many languages and countries need to be served, and how often the data changes later. A company with five models in one language pays something very different in practice than an importer with a hundred models in eight countries.
The amount therefore does not come from a fixed scale prescribed by the regulation itself — the legislation determines which data must be included in the passport, not what it costs to enter them. That price is created by the party that compiles and hosts the passport for you, based on the work required for it. For an exact indication of your situation is a few questions that show where you stand a practical first step.
Fixed costs versus costs per model
In many offers you will see a division between a fixed part and a variable part. The fixed part usually covers the connection to the system, the security of the data and the generation of the QR data carrier as such. The variable part scales with the number of models: each model requires its own dataset, its own check for completeness and its own link to the QR code on the tyre or the packaging.
That division makes sense because the effort per model varies greatly. A tyre model for which the manufacturer already provides a complete data sheet requires little more than transferring and checking that data. A model for which the data are still scattered across multiple documents, or for which part of it still needs to be requested from an importer outside the EU, demonstrably takes more time — and that translates into the price per model.
What counts towards the price per model
In addition to the quality of the supplied data, these factors also play a role: the number of languages in which the passport must be available if you sell in multiple EU countries, whether it is a new model or an existing model that is being updated, and how often specifications are expected to change during the lifetime of the model. A model that rarely changes is cheaper to maintain than a model whose composition is regularly adjusted.
Hosting also counts, although that is usually part of a fixed subscription: the obligation to allow the passport to be consulted for a long period requires a continuity that does not stop once the passport is online. That is a different cost item than the one-off compilation of the data, and it is good to see in an offer whether both are listed separately.
Why this is relevant for procurement and contracts
For those who purchase tyres from multiple suppliers, it is worthwhile to know in advance who bears the costs per model: the importer, the manufacturer, or your own company if you act as a supplier yourself. This is not only a financial question but also a question of responsibility — who ensures that the data are correct, and who pays if a model is adjusted later. These agreements belong in the purchasing contract, alongside the usual agreements on delivery and warranty.
Companies that do not make a clear agreement about this in advance risk that the costs per model only become clear afterwards, when a supplier has already provided data or a passport has already been compiled. A conversation with your software supplier or service provider about how the price per model is structured prevents that surprise.
What you can ask yourself
When requesting a quote for the digital tyre passport, it is useful to ask for a breakdown per model, what happens if a model changes, and what is included in the hosting fee versus what is charged separately. An overview of how tyrepas.eu handles this structure is described on the page about the structure of our fees, and anyone who wants to see how data from manufacturer to passport is processed will find that on the page where the information in the passport comes from.
For broader background on roles, obligations and the state of the regulations, the knowledge base with topics per situation is a good starting point. For your own situation, particularly if you are in doubt about who bears which costs in a specific contract, it is advisable to consult a lawyer or to consult the official text on EUR-Lex.
Do you want to quickly see how many models in your assortment fall under the digital tyre passport and where the largest cost items are for your company? Take the free quick-scan or read further in the knowledge base first.